CIB&RC · Certificate
The certificate is the asset. What it says on its face determines what you may import, make and sell.
What is a CIB registration certificate?
It is the Certificate of Registration granted by the Registration Committee under Rule 6(4) of the Insecticides Rules, 1971, in Form II. It records the registration number, the registrant, the product and its composition, the source, the approved claim and the conditions attached. Provisional registration is certified in Form II-A.
What appears on the certificate
- The registration number allotted by the Registration Committee
- The name and address of the registrant
- The insecticide, its composition and specification as approved
- The sub-section under which registration is granted — 9(3), 9(3B) or 9(4)
- The source of import, and the supplier where one is named
- The approved use — crops, pests and dosage
- Any conditions or precautions specified by the Committee
- Validity, where a period is stated
Validity: the rule most registrants do not know
CIB&RC's checklist issued to customs authorities states the position plainly. The document is checked against its date of validity, and:
- Where a validity date is mentioned, import is not allowed on or after expiry
- Where no validity date is mentioned, the certificate is treated as a permanent document
So a certificate without a date on its face does not need renewing. What it does need is to stay accurate. A certificate that is valid but carries a company name you changed two years ago will still cause difficulty at customs and at inspection.
Source conditions written into the certificate
For imported products the certificate names the source. Customs is directed to allow import only where the material originates from that named source, and where a supplier is also named, to require that the material route through that supplier rather than shipping directly from the source.
Critically, where there is any variation in the name or address of the source or the supplier and endorsement has not been obtained from the Secretary, CIB&RC before the import, the consignment is not to be allowed. The endorsement must pre-date the shipment.
Lost, damaged or defaced certificates
Rule 6A of the Insecticides Rules, 1971 provides for a duplicate certificate of registration where the original is defaced, damaged or lost, on payment of a fee of Rs. 100. Apply promptly — a missing certificate becomes urgent at exactly the moment you need to produce it for a customs officer, a State licensing authority or a buyer's due diligence.
Amending the certificate
Rule 6B covers addition, deletion or alteration on the certificate of registration, including labels and leaflets, with a fee of Rs. 100. Common amendments:
| Change | Why it matters |
|---|---|
| Company name | Must match invoices, licences and shipping documents |
| Office or factory address | Ties to State licensing and inspection |
| Source of import or supplier | Customs matches the consignment against it |
| Label or leaflet | The approved claim and mandatory particulars |
| Shelf life or packaging | Must reflect the data supporting it |
| Transfer following acquisition | The registration is an asset and must follow the business lawfully |
Treat the certificate as an asset register
Companies holding several registrations benefit from keeping a register recording, for each certificate: the number, the registrant name as recorded, the source and supplier as recorded, the approved claim, and any validity date. Reconciling that register against reality once a quarter takes an hour and prevents the great majority of certificate-related emergencies.
In a transaction, this register is also the first thing a buyer's diligence team will ask for. Having it current materially shortens the process.
Frequently Asked Questions
Does a CIB registration certificate expire?
It depends on the certificate. Where a validity date appears on it, import is not allowed on or after expiry. Where no validity date is mentioned, CIB&RC's customs checklist directs that the certificate be treated as a permanent document.
How do I get a duplicate certificate?
Under Rule 6A of the Insecticides Rules, 1971, a duplicate may be issued where the original is defaced, damaged or lost, on payment of a fee of Rs. 100. Confirm the current fee before filing, as amounts are amended from time to time.
How do I change the name on my certificate?
Through an amendment under Rule 6B, which covers addition, deletion or alteration on the certificate including labels and leaflets. File promptly — a mismatch between the certificate and your current company name causes difficulty at customs and inspection.
What is Form II-A?
The Certificate of Provisional Registration, issued where registration is granted provisionally under Section 9(3B) while the balance of the data package is completed.
Can I import from a different supplier than the one named?
No, not without endorsement obtained before the import. Customs is directed to disallow consignments where the source or supplier name or address varies from the certificate and no prior endorsement was obtained.
Reviewed: 22 September 2026 · Reflects the Insecticides Act, 1968 and Insecticides Rules, 1971 as amended, including the Insecticides Third (Amendment) Rules, 2026 (G.S.R. 597(E) dated 8 July 2026). General guidance only — confirm current requirements before acting.
Certificate out of date with your business?
Send us your certificate list and what has changed. We will tell you which amendments are needed and in what order.
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